Originally Published: December 9, 2025
Although it might sound strange when you first read it, the fact is that most entrepreneurs don’t get overwhelmed because they’re doing too much. Instead, they actually get overwhelmed because they’re doing too much without a system in place. After all, when every task depends on memory, mood, or reacting to things, it’s all going to feel pretty urgent and nothing’s ever going to feel totally finished. The good thing is that if you’re feeling overwhelmed it means it’s time to put some good systems in place to help you, after which you should really see the difference. With that in mind, keep reading to find out more.
Create A Daily Flow
When you stop trying to work out when you’re meant to be doing each morning and have a more permanent kind of plan in place – what you might call your daily flow – it’s all going to get a lot easier and a lot less overwhelming. Having that kind of place to help you means your brain has got something to grab hold of, and you’ll know what you’re doing next.
So what do we mean? Well, you might plan to answer emails and messages at the same time each day, for example, or maybe you only do admin after lunch, and so on. It doesn’t have to be complicated, and you should be able to change things around if you need to, but it’s a good place to start if you’ve got that kind of structure in place.
Make Decisions Once
Guess what? Every time you stop what you’re doing to ask what you’re meant to do next, you’re losing energy and the motivation to keep going is going to get less and less. When you’ve got good systems in place, however, that’s going to prevent that energy drain from happening, and you can use simple tools like a weekly task board or a to do list to make sure you know what’s what.
You can also automate some parts of your business, like invoicing, reminders, emails, repeat orders from suppliers, and other useful elements like getting extra support from trusted local businesses near me when you need a bit of outside help. If you have to make fewer decisions, you’ll be able to keep going for longer, and in the end that’s how you get more done.
Break Work Down Into Pieces
Huge goals might be motivating at first (or not) but eventually (and often very quickly), they’ll become overwhelming. However, when you divide bigger projects into small, clear steps, you’re going to give yourself more opportunities to see progress and you’ll be under less pressure.
You’ll know exactly what you’re doing today, and you’ll know it’s heading towards the larger goal, and every time you finish even the smallest task, you’ll get a little bit more energy to push on.
Protect Your Brain From Constant Switching
Switching between tasks is one of the fastest ways to reach the stage of burnout, and even if it feels quite productive, you’re always losing your focus, so you’re actually getting less done than you otherwise would.
If you can group similar tasks together, your brain can stay in one mode for longer, and everything will get done a lot faster.
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