Originally Published: February 10, 2026
Maintaining a respectful and collaborative office environment is key to increasing productivity and satisfaction in the workplace. From personal space to communication, knowing how to navigate the workplace and creating an experience that works for everyone. Every member of staff is going to have different needs, and there tends to be general unwritten rules within an office space. While the decor plays a huge role in the environment that you create, so will the type of furniture you have, the attitude and morale that you cultivate and how you customize the workplace to show understanding and appreciation towards your staff members. To help you create a thriving office setting, here are some of the dos and don’ts that you need to know for office etiquette.
Communication
Communicate clearly and professionally. Clear communication is vital in any office, whether through face-to-face interactions, emails, or phone calls. A level of professionalism should always be maintained, with a good balance of friendliness. Be concise, be transparent and be direct. Avoid jargon, and consider the communication needs of your staff members too and how you can all adapt and support each other.
Don’t engage in gossip or negative conversations. You want your staff to feel valued and be able to work in a safe and supportive environment. If you don’t role model this behaviour, it can very quickly undermine the trust and respect that you need as a business owner, and damage relationships between you and between colleagues.
Comfort and well-being
Do invest in the comfort and well-being of your team. This is an overlooked aspect of an office, but a very important and impactful one. A comfortable office with ergonomic furniture and fully equipped workstations can help day-to-day well-being while working at a desk. It is just as important to provide private breakout spaces for your employees to take proper and regular breaks throughout the day. Encourage a good work-life balance.
Don’t neglect the impact of office furniture. The physical aspect of an office is really important, as if it is poorly designed, uncomfortable or cluttered, it can quickly become a stressful and unproductive working environment. Invest in high quality workspace furniture that suits the needs of your employees at the type of work that they carry out each day. This can help to promote long-term health and wellbeing and shows you value your employees.
Cleanliness and organization
An office space that is clean and well-organized will have a huge impact on productivity levels. When an office space is well-maintained and clearly valued, it can help increase focus and reduce stress. Take the lead by keeping your workspace tidy and encouraging employees to do the same. Invest in adequate storage solutions for the office, and encourage initiatives like recycling and proper waste disposal.
Don’t allow clutter to take over, as it can be distracting and unprofessional. This will be important for your business overall.
As a business owner, it is up to you to set the stage in the office for a positive and productive working environment. With a mix of clear communication and professionalism, balanced with a good office set up, your business can thrive.
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