Ideas about the perfect office space have undergone significant changes over the past few years. While offices of the past were all about ensuring people work hard with minimal breaks throughout the day, the modern office is much different./ although it isn’t like home, it should still be an environment where employees and visitors can feel productive. If you want to maximize your employee potential, here are four secrets to establish an efficient office.
Make It Comfortable
Comfort is arguably the most vital element of an efficient office. If your employees are not comfortable, they will be unable to focus on tasks and become restless.
Many factors contribute to a comfortable office. These factors include ergonomic furniture and natural lighting. Rigid office chairs are out, and supportive and versatile replacements are in, so focus on adjustable desks and chairs with lumbar support.
As for lighting, the harsh overhead fluorescent lights can hinder employee productivity. Instead, opt for natural lighting via windows or lights that mimic sunlight.
The rest of the world can connect at the touch of a button, so your office should offer the same benefits. While email has been the norm for a long time, you need to consider other methods to help employees connect.
You should already have programs like Slack, but you must take this even further. Department groups help everyone know what’s going on without resorting to tiresome meetings. Likewise, cloud storage solutions make it possible to work on projects together in real-time even if one member of the team is working remotely.
Keep Equipment Working
Few things are more frustrating in a fast-paced office environment than malfunctioning equipment. It is imperative that you keep essential office equipment, such as scanners, printers, and the network connection, working all day.
Failing to do this can cause frustration amongst employees, which wastes time and affects their productivity. You should also ensure that all essentials are fully stocked with a long-term supply of printer inks and paper so any documents can be printed off quickly. Even if your business has adopted a primarily digital model, some tasks and projects still require a paper trail.
Get Employee Feedback
As much as you think you know what your employees want, there could be some issues that you miss as you’re not on the ground with them. Because of this, you may be unaware of common problems that affect the workday.
Never consider your business to be a finished article. Therefore, seeking employee feedback can help you create an efficient office. Their feedback will highlight issues that interfere with their workday, and you can take steps towards improving processes and ensuring a more efficient environment.
An efficient office does much more than looking good to clients. If done right, it can create a culture of productivity and happiness, which directly breeds success and encourages motivation. By understanding what you need to look for when trying to create an efficient office, your team – and your business – is bound to thrive.
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