Advice For Equipping Staff With Their First Company Vehicle

Having the means to provide staff with their own company vehicle is a milestone in the life of a firm, because it shows that you’re investing in assets and the autonomy of your staff. There could be many reasons for purchasing a car to be used by staff, either wholly owned by you or as part of their contract.

These reasons could include delivery tasks, general city-to-city transport, or even meeting and collecting clients. However, purchasing a vehicle solely for the use of your business is rarely the first and last step, there are also some preparations worth putting into place so everything has been accounted for ahead of time.

In this post, we’ll discuss which preparations those are, as well as some additional tips to keep you moving in the right direction:

Write A Car Handling & Use Handbook

It’s absolutely essential to be clear about the use of your company cars if they are to be furnished with a specific individual or not. This might involve how to log maintenance complaints, the duty of care and upkeep, what the car can and shouldn’t be used for, and also information related to restorative measures, such as keeping receipts when using agdnow.com for essential windshield replacement. 

Not only will this give your employees a tacit understanding of exactly how much freedom they’ve been given with this asset, but also how to report issues properly. Moreover, you can also assess the eligibility of a staff member before you furnish them with a company car, such as only giving them to staff who have a clean driving license for at least the last five years.

Driver Training & Safety Courses

It may seem slightly patronizing to give staff with a full driving license a course for how to conduct themselves properly on the roads. But in some cases, it can be essential. After all, they might not have experience with this kind of car, say a large van necessary for driving company AV equipment from place to place. In addition, you can also make them familiar with certain systems, like mileage tracking or fleet management software they’ll have to use. This encourages safe and responsible car driving habits in this context, not just on a personal level.

Make Sure Insurance Is Up To Date

This is non-negotiable of course, but if you’re insuring a range of vehicles you may be able to get a discount, especially if the car is, for now, going to be used for one staff member only. This might involve commercial claim management and cost controls through telematic systems to improve driver behavior. Here you can also alter the price of insurance based on the kind of driving done. A saloon vehicle meant for inner-city driving and picking up clients will, in general, require less insurance than an off-road truck designed for heading around a park. Either way, comprehensive cover is essential to provide.

With this advice, you’re sure to equip staff with their first company vehicle in the best possible sense.

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